Spring 2009 Convocation for Graduating Students
Date: Friday, May 16, 2008
Time: 12:00 noon
Location: Recreational Sports Center
Parking: All UT parking garages will be free and open to the public on Friday, 5/16 and Saturday, 5/17. Manor Garage (2017 Robert Dedman Dr) is near the Recreational Sports Center. Parking is also unrestricted in all “C” lots on these days. Please allow adequate time for parking.
Guest: Guests will enter the Recreational Sports Center through the main entrance on 20 ½ Street. The doors to the Center will open 30 minutes prior to our noon ceremony. Guests with mobility impairments should enter through the ground-level entrance off of San Jacinto. A house manager will be stationed at the main entrance and elevator to assist and seat these guests. One person may accompany a mobility-impaired guest through this entrance. Due to limited disabled parking spots, family members/guests may wish to drive mobility-impaired guests to this entrance before parking their car. If guests will require special accommodations due to a disability, please contact Sue Walker (232-4780) as soon as possible so that we can inform staff at the Rec Sports Center.
Arrival: Students should arrive by 11:00 a.m. Students will enter the Rec Sports Center through the ground level main entrance off of San Jacinto. Degree candidates will be directed room 2.104 for check-in. Please note there will not be a secure place for you to leave personal items, so you may wish to leave these with guests or family members.
All students will line up alphabetically in groups according to doctoral, master's, and bachelor's candidates.
Faculty should arrive by 11:00 a.m. Faculty will enter the Rec Sports Center through the ground level main entrance on San Jacinto Street. Faculty will be directed to room 2.114 for the processional line-up. Water and light snacks will be available. Please note there will not be a secure place for you to leave personal items, so you may wish to leave these with guests or family members
Recessional: The ceremony will last about 1.5 to 2 hours. At the end of the ceremony, following the singing of "The Eyes of Texas," the recessional will begin.
Graduates will recess from the facility down the south steps to 20 ½ Street. All guests should remain seated until the graduates have cleared the auditorium, then exit through the west doors opposite the stage and down the south steps. The passenger elevator outside the southwest entrance will be available for individuals with mobility impairments.
Reception: The Texas Exes invite all UT graduates to the Great Texas EXit reception at the Etter-Harbin Alumni Center, 2110 San Jacinto, across from DKR-Texas Memorial Stadium from 10:00 am – 7 pm on Friday, 5/16 and 10:00 am – 6:00 pm on 5/17. “Get the Picture” will take posed graduation and family portraits. All graduates who sign up for Life Membership by Saturday, May 17 will receive a $200 discount.
Academic Regalia: Caps and gowns can be obtained from the University Co-op. The Graduation Department will open March 5, 2008. Complete information on purchase or rental of caps and gowns is available on the University Co-op web site. On the left side of this web site, click on Graduation.
PhD Regalia: Rental is approximately $50.00 (mortar board, gown, and hood) or $65.00 (tam, gown and hood) and should be arranged by April 18 to avoid a rush fee and guarantee UT colors for hood. For information about purchasing regalia, please contact the Co-op in early March. From March 5 through March 7, all doctoral regalia purchases are discounted 30%.
Masters Regalia: Purchase is approximately $50.00 for cap, gown, tassel and hood. You should purchase by May 2.
BSN Regalia: Purchase is approximately $45.00 for the cap, gown, stole and tassel. You should purchase by May 9.
Invitations: Graduation announcements and invitations may be purchased at the Co-op as well as other locations. It takes about 3-5 business days after ordering to receive the invitations.
Guest Tickets: Tickets will not be needed for your guests and there is no limit on the number of guests you may invite to the ceremony. However, if you plan to have more than 20 guests, please let Sue Walker know this.
Photography: A photographer will be at the ceremony to take pictures of each candidate as they are congratulated by Dean Sands. A card will be given to you to fill out for the announcement of your name. The photography company will also use the card to mail your photo and you will be given the opportunity at that time to make a purchase if you choose.
Great Texas EXit: After our convocation, the Texas Exes invite all UT graduates to the Great Texas EXit reception at the Etter-Harbin Alumni Center, 2110 San Jacinto, across from DKR-Texas Memorial Stadium. You can drop in anytime until 6:00 p.m. on 5/16 or from 10:00 am – 6 pm on 5/17.
Other Ceremonies: Graduate School Convocations at Rec Sports Center:
- Master’s Degree Candidates – Saturday, May 17, 9:00 am
- Doctoral Degree Candidates – Saturday, May 17, noon