Required Actions for Grant Application Preparation
If you are considering submitting a grant application, you must inform Cindy Taylor in advance. Below are the minimum lead time for notification, depending on the type of sponsor or funding opportunity.
Sponsor & Notification Lead Times
| Sponsor/Funder | Minimum Time to Inform Prior to Sponsor Deadline |
|---|---|
| NIH Grants/Agreements | 6 weeks — especially important if subawards are involved. If there are no subawards, and the proposal is not complex, 4 weeks may be sufficient. |
| Other Federal Grants/Agreements | 6 weeks — or more advance notice may be needed especially if non-PHS or a complex application. |
| State and City Grants/Contracts | 4–6 weeks |
| Private Foundations | 4 weeks — please note that the Development Office must be notified and may need to be involved throughout the proposal development process. |
| Small Grants from Private Funders | 3 weeks — only if they do not involve the Development Office (e.g., most private grants under $15,000 total) |
| Incoming Subawards | 3 weeks — prior to the Prime Applicant’s internal deadline. |
Internal Deadline to Submit Final Materials
All final grant materials must be provided to Cindy Taylor at least 6 business days prior to the sponsor’s deadline.
- For Federal proposals: All application materials must be final and ready for Office of Sponsored Projects (OSP) review.
- For non-federal applications: The budget, budget justification, Statement of Work, and certain other items (on a case-by-case basis) will be needed.
Optional Support Services
Data Analysis Support
If you need data analysis support, you must initiate consultation with the Center for Applied Data Science (CADS) at least 4 to 6 weeks prior to the internal deadline.
Scientific Feedback
If you would like feedback regarding your grant’s science, you must send your draft aims and research strategy to Dr. Shelli Kesler at least 4 weeks prior to the internal deadline. It is recommended to send your draft aims as early as possible.
Editorial Review
If you need editorial review, you may send Dr. John Bellquist draft sections as you complete them, but no less than 2 weeks prior to the internal deadline.